Individual Student Evaluation Forms Student evaluations are filled out for every student at the end of each session. There are two forms, one for conversation classes and the other for semi and Intensive classes. Please be careful and use the correct form for the class that you are teaching.
Evaluation forms are handed out to students on the nineteenth day of session. Teachers should take care in writing the evaluations and discuss them individually with students. At this time students should be told if they are repeating that level. Teachers in the Intensive and Semi-Intensive programs should consult with the other teacher(s) of that particular class regarding progress and final grades. The front desk will compile lists of company students for each class and put copies into each teacher’s mailbox.
If a teacher has company students, give a photocopy of the evaluation to the student and the original to the front desk on the final day. If a student is absent on the last two days, turn in their evaluation to the front desk. You are not required to give evaluations to students who miss more than five days in a session but may do so if you wish. If a company student has more than five absences, you are still required to turn in an evaluation form. TOEIC and TOEFL students do not receive evaluations.
Attendance Sheets Copies of attendance sheets must be turned into the front desk on Day 6 of the session and the original must be turned in on the final day of the session. Make sure Korean names are listed and that it is clearly indicated which students you have passed to the next level and which students you have failed.
Teachers are encouraged to telephone students who have been absent for more than two days in the session. It is more effective for the teacher to ‘phone students because teachers enjoy high status in Korea and command respect. Your students will not want to disappoint you by missing too many classes. Having the teacher ‘phone the student also reflects well on the teacher and the school.
Return All Materials Please return all textbooks, teacher’s guides, and cassettes to the library on the last day of classes without fail. We have a real problem with material shortages on day one that can largely be avoided if all materials are returned on the last day.
The Preliminary Monthly report and payroll All teachers who have worked more than 120 hours in a month
- this includes non-teaching hours - must submit a Preliminary Monthly report to the Academic Supervisor by the 25th of the month. This form reports any scheduled or unscheduled overtime that you have done and any work that you have done for different YBM/Sisa-Yong-O-Sa departments. Information Concerning Students
Books The office staff is responsible for the sale and distribution of all textbooks to the students. Books will be sold during the first three days of session. Do not photocopy textbooks, or portions of textbooks, for students who have not purchased their textbooks. Students must purchase designated textbooks for your classes, please use the chart and cover designated chapters, do not skip or ignore the syllabus.
Tuition Payment Students must pay for the month’s tuition before class begins. Students whose names do not appear on the class lists and who do not have an admittance slip should be referred to the front desk; do not admit them to class without written notification.
Enrollment Procedure New students in the Intensive and Semi-Intensive programs take the YBM Placement test (listening and structure test, composition, and oral interview). Students in the one and two hour conversation programs take only the oral interview. Interviews are conducted by sub teachers or by assigned interviewers from the teaching staff. In placing students, the oral interview carries the most weight. You will not have to conduct placement interviews until you have been properly trained to do them.
Subbing Policy If you are going to be either late or sick, you must notify the Academic Supervisor and/or the Lead Teacher. He or she is in charge of arranging subs. If you cannot speak to him/her personally, leave a message explaining that you will be late or absent. If you are sick in the morning and cannot teach, you must call the Lead Teacher after 6 a.m. at YBM. DO NOT arrange subs for your own classes. If you oversleep and are running
late, you must call in to let the Academic Supervisor, Lead Teacher, and the sub know that you will be in but that they should cover your class until your arrival. Failure to call in will result in a warning being issued. It is your responsibility to have a lesson prepared and clearly marked in each class folder. If you call in sick be prepared to give lesson details over the phone. Please see the guidelines below.
- Subs need to take attendance on a separate sheet of paper if there is no attendance sheet.
- Subs must follow the lesson plan unless the teacher gives them the option of doing their own lesson plan. The teacher should state whether or not he or she wants the sub to have that option.
- Subs need to write down what they did in class, leave it in the class folder and return the folder to the teacher's desk.
For Lab classes you must indicate what page you are on and write the answers out in the book.
Finally, please note that teachers, who are absent for two days or more in a row, must provide a doctor’s certificate.
A doctor’s certificate is also required for absences, even of a single day, immediately preceding or following a vacation break or holiday.
Absences without Notification Teachers absent without notification of either the Academic Supervisor or a Senior Teacher will find themselves on probation for a first offence and if the behavior continues, they will be fired. The school, other teachers and students count on teachers being at work for their classes. Unaccounted absences inconvenience everyone and will not be tolerated.
Taking Time Off The contract allows for 10 session vacation days per calendar year. These are assigned by the company and are not selected by the teacher.
Taking time off outside of the set calendar is not covered under the contract and is not company policy. However, if you need to take time off, for an emergency reason only, you must do the following:
Get the Academic Supervisor’s approval as far in advance as possible.
If your request is approved, you must provide a list of “alternate subs” (teachers that you have arranged to teach your class or classes in your absence) along with lesson plans two days BEFORE you will be off. Do not arrange subs for any sub hour that you may have.
The alternate teacher will teach only if the scheduled sub (i.e. the sub whose name appears on the schedule) has to cover for another teacher who has called in sick. If no sub has been scheduled during a given class time, the alternate teacher will teach the class. If the scheduled sub teaches the class, the alternate teacher will not be paid.
No request for time off will be considered for any time during days 1 to 3 and days 18 to 20 of any session. These are peak times for placement interviews. Further, no request will be approved for either the day before or the day following a session vacation.
No more than two teachers per month will have time off requests approved.
No more than one day, or any portion of it, may be taken off a month (i.e. you may not take three days in a row off and you may not take two hours a day on two different days off).
Protestations of ignorance of this policy will not be grounds for exceptions to its application. Therefore, do not make any arrangements prior to talking with the Academic Supervisor.
Speaking Korean in Class Speaking Korean in class is not considered acceptable on the part of teachers. In some instances, such as a very low level one class, certain words or phases may be used to clarify vocabulary or other structural points, but full sentences and explanations in Korean are unacceptable. Remember that the
students have paid to practice their English with a native speaker, not to provide you with Korean language practice. This is not to say that teachers should not take the time to learn as much Korean as possible. Instead, learning Korean has helped many teachers understand why their students make the mistakes they do.
Likewise, students should be discouraged from speaking Korean in class. Try to keep the focus on English language conversation.
Student Evaluations Testing Students are tested in the last month of levels 3, 6 and 9. There are two types of tests; the Exit test for levels 3, 6, and 9 and Level tests for levels 1,2,4, and 5. There are no tests for levels 7 or 8. Generally, only exit tests are given.
However, in those months in which only the Intensive program is to be tested the level tests may be given at the discretion of the Academic Supervisor and the senior conversation teacher. The mechanics of testing differ from program to program and between the level and exit tests. The senior conversation teacher co-ordinates all-testing and will ensure that you know what you are to do.
Teachers will be asked to give their assessment of each student’s performance on a “test results summary” sheet so that the teacher’s assessment of the student and the student’s test performance may both be taken into consideration. The senior conversation teacher will hand these forms out to teachers. The conversation teacher in Intensive and Semi-Intensive classes is referred to as the lead teacher for the class and is responsible for
coordinating the different teachers and their assessments. After the test has been graded, the test scores are added to the teacher assessments and the Senior Conversation teacher adds a pass or fail recommendation for each student. If a student passes a test, it does not mean that the student is capable of moving up to the next level. Teacher assessment is given a lot of weight in making a decision. Test results are not final and if a teacher does not think the student is ready to advance to the next level the teacher and the senior teacher will meet to discuss the student’s case.
The grading scheme used at YBM is outlined below. Use this scheme when assigning a grade in the “teacher’s assessment” column on the “test results summary” sheet and also when you are grading the exit tests:
3 93+ Above level Above the standard required for the level. Possibly should be recommended for early advancement to a higher level. 2 77 - 92 High Pass Student has performed well for the level. Should progress to the next level and be able to continue
learning with little or no difficulty. 1 61 - 76 Low Pass Performance has been satisfactory for the level. Student will probably find study in the next level challenging, and somewhat difficult. 0 60- Repeat Performance has been below the standard for the level. Student should repeat the level.
Should there be a major discrepancy between the student’s performance on the test and the teacher’s assessment the teacher and the senior teacher will meet to review the case.
The testing is usually conducted on days 17 and 18 of the session but always check the whiteboard because special circumstances may change this in any given month. Folders containing the “results summary” sheet, 15 copies of the test, 15 answer sheets, the tape if necessary, and instructions for administering the test will be available on the morning of the test from the senior conversation teacher. The months for testing are:
Intensive program - every month
Semi-Intensive program - every Best month
Two-hour conversation - every “C” month
One-hour conversation - every “D” month
Each exit test consists of a 45 minute listening and structure “Network” test, a 45 minute reading and writing “In Context” test (Intensive and Semi-Intensive programs only), a 45 minute composition test (Intensive and Semi-Intensive programs only), and a 10 to 20 minute interview, depending on the level.
Level tests consist only of the 45-minute listening and structure test.
The teacher who administered the test will mark the tests.
Answer keys are signed out from the senior conversation teacher and must be returned after use. The composition tests should be photocopied, the original given to the senior reading and writing teacher for marking, and the photocopy marked by the
teacher who administered the test. Please note that the above marking outline should be used for the test marks. This means that each section of the test should have a separate mark, these marks should be added to give an overall total, a percentage should be calculated and the percentage should be converted to a mark, 0 to 3 as per the scale above.
Students who do not attend a test may advance up to the next level on a teacher’s recommendation but will not be issued a Certificate if the class was one of the certificate levels, 3, 6, or 9. In an effort to maintain standards at this school and throughout YBM Korea, it is important to expect a certain amount of responsibility from students. Students are expected to take and pass the exit and level tests as well as to work hard both in class and at home. Students may complain about this, but if so, all complaints should be directed to either the Academic Supervisor or the Administration Office.
Students who are regularly absent should not be allowed to advance to the next level unless they have clearly demonstrated that they have mastered the requirements of the level. Tardiness and attendance should factor into the teacher’s assessment of the student.
The individual components of the tests are described below.
All the forms mentioned in this handbook may be obtained in the Faculty Lounge.
Contract teachers are not charged for photocopies. Each school keeps a log of how many copies teachers make. At some institutes teachers are required to record the date, number of copies made and for which classes. At other institutes a copying code is issued to each teacher. If you are making more than 40 copies, (at designated institutes only) you must receive authorization from the Academic Supervisor.
Beginning Of Session Procedures
Teaching schedules will be available by either the Saturday before session or the day before session, depending on the calendar for the session in question. Class lists will be distributed to the teachers by the front desk staff. Usually, the class lists will be placed in your mailbox or on your desk. If you
do not receive a particular class list, ask the Academic Supervisor for it. Once you have received your class lists, obtain attendance sheets from the forms drawer files and make a sheet for each class that you teach. Transfer the names of the students onto the attendance sheet. Students’ Korean names should be recorded.
Other information that the attendance sheet should contain is the classroom, time, and session. Your attendance sheets should be kept in a folder labeled with the session, class, room number, and time. You should keep lesson plans and supplements for the class in this folder on your desk so subs, if they are required, may go in to teach your class.
Accepting New Students into Your Class after the First Day
Students who register late (within the first five days of session) will be given an admittance form that must be shown to the teacher in order for the student to be admitted to the class. Periodically, administrative staff will conduct spot checks for admittance forms and tuition receipts.
If students are found to be attending you classes without having paid, you may be dismissed immediately. Students whose names are not on the class
lists or do not have an admittance form should not be allowed in class and should be referred to the office.
If a student does show up after the start of session with the appropriate forms, mark the student’s name onto your attendance sheet. After your last
class on day five of session photocopy your attendance sheet for each class and turn them into the front desk.
If a student approaches you requesting a level change, you may either refuse the request (if you feel he or she is properly placed) or tell him or
her that you will consult with the Academic Supervisor (if you believe he or she may be misplaced). Students should not be told to talk to either the
Academic Supervisor or the front desk directly. Teachers may adjust new, not returning, students' levels during the first five days of a session.
Level adjustments may be made on the sixth day of session only for those students that registered on day five.
If you feel that a student should be moved, talk to the front desk to see if there is room in the next level. DO NOT take the student with you to the front desk.
The maximum number of students in any class is 15. If the student can be moved, recommend to the student that he or she transfer.
You should let him or her know that it is in their best interest to be moved but if they insist on staying you will have to accept it. If the student is in agreement,
fill out both halves of the "Level adjustment form" and give it to the Academic Supervisor for his or her signature.
The form should then be returned to
the front desk. The student will receive a transfer notice from the front desk and take it to their new class.
Teachers should not accept new students who do not have a transfer notice or other documentation proving that they have paid for their tuition.
If they do not have the transfer form or if your class already has 15 students, send them back to the front desk.
After Your Class
After you have finished teaching a class, please ensure that all electrical devices (the air conditioner/heating unit, fans, cassette players,
VCRs, TVs, and transformers) are turned off and unplugged and that the whiteboard has been wiped clean.
YBM limits class sizes to 15 students for the English conversation, Intensive, and Semi-Intensive programs and to 20 students for the TOEIC and TOEFL programs.
Language Labs (At designated institutes only)
Becoming familiar with the language lab equipment and the responsibilities of the teacher in the language lab are important tasks for new
teachers at YBM. However, during your first month or two of teaching, the main focus will be on conversation and reading and writing classes.
When some experience in the classroom has been attained, a training session will be arranged with the senior lab teacher.
Professional Conduct/Dealing with Students
Teachers are not allowed to date students who attend YBM. Disobeying this policy is grounds for dismissal.
If you have a student who is causing problems in one of your classes, there is a four-step policy for dealing with them:
1. Speak with the student after class about the problem. If the student promises to behave, fine. If not, tell him/her that any further
disruption will cause you to issue a written warning.
2. A written warning is given if a student continues to misbehave in class after receiving a verbal warning. A copy of the written warning must be
given to the Academic Supervisor. If any further problems arise, the Academic Supervisor will deal with the student. Tell the student about step three.
3. The Academic Supervisor will meet with the student. The student will be given a final chance to cooperate. Any further problems will be cause for dismissal from the school.
4. The Institute Manager will dismiss the student from YBM.
Do not yell at students in class and do not allow them to yell at you. If you and a student start to have a confrontation in class,
walk out and tell the Academic Supervisor. If he or she is not available, tell the front desk.
How YBM Deals With Complaints Made by Students
Unfortunately, students occasionally complain about their teachers.
This is often due to something relatively simple, such as the teacher
having told the students that they have only been in Korea for four days. Students often feel that because they have paid for their tuition they
should receive instruction from “qualified” teachers. Qualified often extends, in their minds, to cultural awareness. “How can a teacher who
has been here for only four days possibly be qualified to make the class relevant and interesting” to them? At any rate, with complaints received
either verbally or in writing the first step is for the complaint to be explained to the Academic Supervisor. At this point, the Academic Supervisor
will arrange a meeting with the teacher to discuss the complaint and get the teacher’s side of the story. Action will only be taken once both sides
of the story have been considered. YBM has a “three strikes” policy. If there are consistent complaints that cannot be remedied a third warning may
lead to dismissal.
Breaking A Contract and Dismissal
Termination of a contract either by resignation or by dismissal entails penalties that are tied to the length of the contract already completed.
For all contracts that are less than six months complete, the incoming airfare & other recruitment/hiring fees must be repaid to the school.
This applies to both dismissal and resignation.
Teachers who are terminated from their contract will first be given verbal warnings concerning the offense. A written warning giving notice that further
offences will result in dismissal signed by both the Academic Supervisor and Institute Manager follows this. Finally, if the problem continues a letter
notifying the teacher of his or her dismissal will be issued.
Teachers who choose to leave before the end of their contract may have some valid reasons for doing so. The 6 days of paid emergency leave
(for the death or illness of a family member etc.) provided for in the contract might not be enough in some cases. Terms for an early release may
be arranged between the teacher, the Academic Supervisor, and the Institute Manager.
Teachers who voluntarily break their contracts before the completion of one full year with YBM Sisa-Yong-O-Sa are subject to certain penalties
at the time of termination. (See “Letters of Release” below). Teachers, who have completed a full year with the school and are in their second year or later, have much greater freedom in breaking their contract.
Once a full year has been completed, all severance payments (if provided for in the first year contract) are guaranteed for teachers who leave at the
end of a teaching session. Obviously, if you leave in the middle of a teaching session with no notice, you will receive nothing.
At the End of Your Contract
An extra month's salary (severance pay) is given for each year (12 full months) of employment. Eligibility for severance pay commences after a minimum of one year’s employment. Severance pay can be made only once at the end of employment. Teachers who elect to renew or extend their period of employment will receive severance pay when they leave employment
Teachers who have completed one year (12 months) with YBM are guaranteed severance pay even if extension or renewal contracts are not completed.
Contract Renewals and Extensions If you wish to extend (a period less than 12 months) or renew your contract (12 months), you must submit a written request to the Academic Supervisor two months prior to the end of your contract. The form for this is available from the Academic Supervisor. At that time the request will be reviewed and a meeting between you and the Academic Supervisor will be arranged. The Institute Manager must give final approval. A new contract must be signed one month before the current contract expires. Contract renewals are by no means automatic.
The major factors that are considered for approval of second year contracts are teaching performance, cooperation, attitude, professionalism and attendance. Teachers who do not meet these criteria will most probably be rejected for second year consideration. Contract renewals are not automatic.
When Leaving Korea
Under the terms of the contract YBM will provide an economy class ticket back to teachers’ place of original hire.
Here are some things to keep in mind before leaving:
Make arrangements to have your mail forwarded.
When leaving your apartment, please:
Make arrangements to have newspaper delivery stopped.
Make arrangements for payment of any late arriving bills - if you are in company provided housing & Key money assistance, you may find someone to act as your “guarantor” or have the
company pay bills using the W600, 000 deposit and wiring the difference to you when the bills have been settled. Make sure the apartment is reasonably clean. Take out the garbage; remove all perishable food from the shelves and refrigerator. Turn off all gas and electricity sources. Cooperate with the staff person who will check your apartment (company provided housing only).
If you plan to stay in Korea, make sure that you have a valid visa. YBM will report you to the Ministry of Immigration as having left the country 5 days after the end of your contract.
You will need to leave the country to obtain either another work visa or a tourist visa within that time. Should you fail to do this and attempt to leave after you have been reported, you may be subject to a fine of W50, 000 for every day that you are in Korea beyond the end of your work visa’s expiration date. The Ministry of Immigration will mail you a notice prior to this date reminding you that your visa is about to expire
Allow enough time for making travel arrangements and for shipping your personal effects. Making shipping arrangements can be time-consuming.
When shipping by sea, size is important; when shipping by air, weight is important. Generally, the more you ship the lower the weight or volume charges become. Be sure to make arrangements for payment. Some companies will ship COD.